AP Invoice Details

Overview

The AP Invoice Details page displays all submitted invoice information for review and processing. All data on this page is view-only and reflects the information entered during invoice creation, including inherited data from the selected Purchase Order (PO). This ensures consistency across documents and facilitates audit and validation processes.

• The Actual Items tab lists the invoice line items inherited from the PO or added during invoice creation.
• The Rows tab shows initial requests, visible only if the invoice was created from a PO that originated from a Purchase Request (PR) or Request for Proposal (RFP).
• The Attachments tab contains supporting files uploaded during the invoice creation process.

General Information

• Vendor: Displays the selected vendor associated with the invoice.
• Vendor Inv. #: The invoice number as provided by the vendor, required during creation.
• Invoice Document: Shows the uploaded invoice file required for record-keeping.
• Doc Date: Indicates the official document date of the invoice.
• Due Date: Reflects the expected payment due date.
• Document Currency: Currency selected for the invoice during creation.
• Rate: Automatically derived based on the selected currency and document date.
• Tax Date: Specifies the date used for tax calculation purposes.
• VAT (%): Displays the tax percentage applied to the invoice.
• VAT: Total calculated VAT in document currency.
• VAT (LC): Total calculated VAT in local currency.
• Discount (%): Percentage discount applied to the invoice total.
• Discount: Discount amount in document currency.
• Discount (LC): Discount amount in local currency.
• Comments: Any notes or remarks entered during invoice creation.

Document Rows

Line items in the invoice are based on the PO rows selected during creation. Users cannot modify them in the details view.

Rows

Each row provides detailed information about individual goods or services invoiced.

• Description: Displays the requested item from the selected PO.
• Quantity: Displays the number of items invoiced as defined in the PO.
• Expense Type: Displays the selected expense type, based on available options in Expense Types.
• Remarks: Item-specific notes or comments added by the user.

Attachments

• File Name: Name of the uploaded file.
• Comment: Notes or comments related to the file. Managers and users can upload any document required for the invoice.